Improving project team productivity

Productivity is more than just an industry buzzword. Improving your output efficiency can actually increase employee satisfaction while at the same time positioning your organization for sustainable growth. Project managers are responsible for ensuring that their teams are engaged with their assignments and hold the necessary skills to bring projects to completion on time and within budgetary constraints. 

Below are three basic tips that project managers struggling with disappointing productivity should consider to improve set processes and increase team member performance. 

  • Cut out the clutter. Before embarking on any project, a project charter must be drafted. A charter lists the project's goal, major objectives, possible risks and a responsibilities matrix for the team. Having a comprehensive and well-developed charter improves team coordination from the onset, and serves to reduce confusion and stress regarding missed tasks later in the process.
  • Take advantage of your most productive hours.  Some team members might be more productive in the early morning, while others don't seem to hit their stride until after they've had their lunch break. Forbes suggests tracking when different individuals or work units are at their most productive to make it easier to schedule tasks. Prioritize difficult assignments during hours of increased productivity, and let review and smaller tasks take place in down hours.
  • Keep communication channels open. Once you have your charter and productive hours mapped out, share it with upper management as well as team members so that no one is surprised by project progress. Establish preferred methods of communication and encourage regular contact between stakeholders and work-units to avoid scope creep and keep productivity high. 

If current management is struggling to bring in projects within set budgets or dates, then program management consultants from xBig6 can help get progress back on track. On average our consultants hold two decades of professional experience in management consulting, technology consulting, program management, organizational change management, and industry experience.